Export to Mail dialog

This dialog appears when you click File > Export To > Mail. It helps you to send the current report of a report set as an attachment in a specified format to someone else via e-mail. See the dialog.

The following are the details about the options in this dialog:

To

Specifies the e-mail address(es) of the recipient(s) to whom you want to send the report.

Cc

Specifies the e-mail address(es) of the recipients to whom you want to send a copy of the report.

Bcc

Specifies the e-mail address(es) of the recipients to whom you want to send a blind carbon copy of the report.

Subject

Specifies the subject of the e-mail that is to be sent.

SMTP Logon Information

The following options are available only when you check the Server requires authentication in the Options dialog (File > Options > Export to > E-mail > Server requires authentication).

• Account Name
  Specifies the account name in the SMTP server.
• Password
  Specifies the password for logging on to the SMTP server.
• E-mail Address
  Specifies the e-mail address in the SMTP server.

  Note: Some SMTP may not need the mail address as one part of authentication information).

Comment

Specifies some comments about the report. The contents in this text box will be shown in the text part of the mail.

Format

Specifies in which mail format the report will be sent.

• E-mail Result in HTML E-mail Format
  Sends the report result via e-mail to the specified address in HTML format. The report result will be shown in HTML format in the mail body. If this format is selected, the comments that you input will be overwritten by the report.
  • No Margin
    Specifies whether to remove the margins that were originally set when the report was designed.
  • Section 508 Compliant Output
    If checked, the accessibility attributes defined for the report elements via the Report Inspector will be exported to the HTML format report result which is Section 508 compliant. See Accessibility for more information.

    When Section 508 Compliant Output is checked, the Use HTML Data Table and Relative Font Size options will be checked and disabled. The output will be Section 508 compliant including HTML data table, accessible attributes, and relative font feature.

  • Use HTML Data Table
    Specifies whether the table and crosstab components will be output as table objects in the HTML format result.
  • Absolute Font Size
    Specifies whether to generate the report result using an absolute font size, which means the font size is fixed and cannot be adjusted according to the font size settings in the web browser.
  • Relative Font Size
    Specifies whether to generate the report result using a relative font size, which means the font size can be adjusted according to the font size settings in the web browser.
• E-mail Result in Plain Text E-mail Format
  Sends the report result via e-mail to the specified address in plain text format. The report result will be shown in plain text format in the mail body with no other information such as color, images and so on. For the parameter settings, refer to Export to Text dialog.
• Attachment in JReport Result Format
  Sends the report result via e-mail to the specified address with a JReport result file as attachment. Check the Result Zip option if you want to make the report result zipped.
• Attachment in HTML Format
  Sends the report result via e-mail to the specified address with an HTML file as attachment.
• Attachment in PDF Format
  Sends the report result via e-mail to the specified address with a PDF file as attachment. For the parameter settings, refer to Export to PDF dialog.
• Attachment in Excel Format
  Sends the report result via e-mail to the specified address with an Excel file as attachment. For the parameter settings, refer to Export to Excel dialog.
• Attachment in Text Format
  Sends the report result via e-mail to the specified address with a Text file as attachment. For the parameter settings, refer to Export to Text dialog.
• Attachment in RTF Format
  Sends the report result via e-mail to the specified address with a RTF file as attachment.
• Attachment in XML Format
  Sends the report result via e-mail to the specified address with an XML file as attachment. Click the Browse button to specify the directory and the name of an existing XML schema (.xsd) file.
• Attachment in PostScript Format
  Sends the report result via e-mail to the specified address with a PostScript file as attachment.

When sending the report result as an attachment to the mail, you can specify either (or both) of the following two options as required:

• No Margin
  Specifies whether or not to remove the margins that were originally set when the report was designed.
• Compress Attachment as Java Archive
  Specifies whether or not to compress the mail attachment as Java Archive.

OK

Applies all changes, and sends the report to the specified E-mail address.

Cancel

Does not retain any changes and closes the dialog.

Help

Displays this help document.